For example, if you were writing to Utah Republican Senator Orrin Hatch, you would address the letter to “The Honorable Orrin G. Hatch. " Directly under the senator’s name, type “United States Senate. "
The committee title should be directly under the senator’s name, above the “United States Senate” line. You can leave out the title of a committee chair if you’re writing for a reason unrelated to that committee’s work. However, always include the title if you’re writing the president of the senate.
For example, if you’re sending a letter to Senator Orrin Hatch, your salutation would read “Dear Senator Hatch. " Follow the salutation with a colon and double-space before starting your letter.
If a senator resigned or was removed from office (not simply voted out), you should still address them as “Senator,” but you would no longer use “The Honorable. " In writing, the same form of address and honorifics are also used for state senators. [5] X Research source
Although you’ll typically be fine addressing a senator this way, exceptions exist. For example, if you’re testifying before a committee, you typically would address the committee chair as “Chairman. " If you’re not sure how to address a senator in context, pay attention to what other people say.
For example, if you were introducing Senator Orrin Hatch, you would say “The Honorable Senator Hatch, Senator from Utah. "
If you address them again, use “Mr. /Mrs. " or “sir/ma’am,” rather than the title “Senator” with state senators.
For example, Senator Bill Frist, also a medical doctor, preferred people to call him “Dr. Frist” rather than “Senator Frist. "
