For example, you may write: “To Mr. /Mrs. Ambassador Smith. “[2] X Trustworthy Source US Department of State Official website of the U. S. Department of State Go to source You should use the title while addressing a high-ranking person. [3] X Trustworthy Source US Department of State Official website of the U. S. Department of State Go to source For example, if you are sending it to the President of the United States, you should write President Joe Biden instead of Mr. Joe Biden. [4] X Trustworthy Source US Department of State Official website of the U. S. Department of State Go to source You can start the letter with dear for instance, you can write Dear President Biden or Dear Dr. Brown. [5] X Trustworthy Source US Department of State Official website of the U. S. Department of State Go to source Some countries around the world have very serious customs and traditions. If you do not honor these, it’s possible that they will not receive or read your letter.
Try to avoid the use of colloquialisms or vernacular that may be unfamiliar to them as this will detract from your message. For example, instead of saying “i think ur views on climate change are dumb” you should say something like “I’d really like the opportunity to discuss climate change with you as I think we could both benefit from a conversation. "
It also pays to include a subject line at the top of the message to give the ambassador a quick idea of what you are writing about.
This doesn’t mean that you can’t articulate an opinion that differs from the ambassador’s, but you must do it eloquently and respectfully. [8] X Research source For example, instead of saying “you get nothing done ur totally useless” saying something like “I feel strongly that there can be more done on this issue. " If you want to get anything accomplished, it will be much more effective to work with the ambassador rather than against.
Writing that has spelling errors, typos, and grammatical errors indicates a lack of care on your part. Get someone else to proofread your writing if this is an area you struggle with.
His/Her excellency The honorable X Mr/Ms. X
If the ambassador is not from your country, be prepared to engage in customs that you may not be familiar with. Failing to recognize a tradition in a foreign country can often be viewed as offensive.
For example, in the United Arab Emirates, shaking hands gently is the polite way to greet someone as a firm handshake is considered rude and disrespectful. It’s possible that they do not have time to speak to you right away; if this is the case, ask them if there may be another time that would work better.
Keeping your message clear and well constructed is respectful, but also gives you the best chance of having your information heard and taken seriously.
