Reflect on what a potential reference would say about your background and performance before you ask.
If you only have a few employers, then look for other people who might be able to write a letter of support, such as former teachers or community leaders who know you well. If you have several letters you can also tailor the ones you send to each job, picking and choosing the ones that are most relevant.
If at all possible, let your employer(s) know when you start looking for jobs that you may ask for a letter soon.
For instance, if it’s Monday and you are asked to submit letters by the end of the week, don’t procrastinate and ask only on Wednesday. Ask your employer right away on Monday.
Try writing something like: “John, in our two years working together, you’ve had the chance to see the successes I’ve had on several marketing projects. Your years of experience and mentorship along the way have been invaluable. I think you are uniquely qualified to discuss my performance, and I’d deeply appreciate your comments. ”
For instance, instead of asking “John, will you write me a letter of reference?” try something like “John, I would really appreciate you writing a letter of reference on my behalf if you are willing and able to. ” Make sure to also include something like “I completely understand if you are unable to write a letter for me at this time. ”
You can also think of it this way: if someone is rushed, or not enthusiastic about you, then they won’t write a good letter for you. If they say no, they’re actually doing you a favor by giving you the opportunity to ask someone else who will be more supportive.
For instance, if you had a job interview that kept mentioning how fast-paced the job is, give your employer a bulleted list of evidence showing your productivity, like “Completed 19 sales in two weeks. Consistently submitted reports ahead of schedule. ”
The first paragraph should introduce your employer, and explain how they know you. It should also describe how long they worked with you, and verify your job title. The second paragraph can discuss your skills and qualifications that are relevant to the specific job. If your employer has lots to say, they can include several paragraphs. The closing paragraph of the letters should enthusiastically summarize their support of you, and indicate whether they’re willing to follow up if the company you’re applying to has further questions.
Keep them posted on how your job search goes as well.
